Free AI Prompt Templates

Write a professional follow-up email after a client meeting.

Meeting details:
- Date: [DATE]
- Attendees: [YOUR NAME, CLIENT NAMES]
- Main topics discussed: [TOPICS]

Key decisions made:
[LIST KEY DECISIONS]

Action items:
[LIST ACTION ITEMS WITH OWNERS AND DUE DATES]

Next steps:
[DESCRIBE NEXT MILESTONE OR MEETING]

Tone: Professional but warm. Keep it scannable with clear sections. Thank them for their time.

Write a project proposal for a potential client.

Client: [COMPANY NAME]
Project type: [TYPE OF PROJECT]
Client's problem/need: [DESCRIBE THE PROBLEM THEY WANT SOLVED]
Proposed solution: [YOUR APPROACH]

Include these sections:
1. Executive Summary (2-3 sentences)
2. Understanding of the Problem
3. Proposed Solution
4. Deliverables
5. Timeline
6. Investment (leave pricing as [TO BE DISCUSSED])
7. Next Steps

Tone: Confident and professional. Focus on outcomes and value, not features. Keep it concise—aim for 1-2 pages when formatted.

Write a brief check-in email to a client.

Context:
- Project: [PROJECT NAME]
- Current phase: [WHERE WE ARE IN THE PROJECT]
- Last major milestone: [WHAT WE RECENTLY COMPLETED]
- Next milestone: [WHAT'S COMING UP]

Purpose of check-in: [e.g., making sure they're happy with progress / seeing if they have questions / confirming we're on track]

Keep it brief (3-4 short paragraphs max). Friendly and professional. End with an easy question or offer to chat.

Create a 5-post social media series for the week.

Platform: [LINKEDIN / TWITTER / INSTAGRAM / FACEBOOK]
Theme/topic: [WHAT THE SERIES IS ABOUT]
Goal: [AWARENESS / ENGAGEMENT / TRAFFIC / LEADS]
Brand voice: [PROFESSIONAL / CASUAL / PLAYFUL / AUTHORITATIVE]

For each post include:
1. Hook (first line that grabs attention)
2. Main content
3. Call-to-action
4. Suggested hashtags (if appropriate for platform)

Make each post able to stand alone, but have them build on each other when viewed as a series. Vary the format (question, tip, story, statistic, etc.).

Write an email newsletter for my audience.

Newsletter name: [NAME IF YOU HAVE ONE]
Audience: [WHO RECEIVES THIS]
Frequency: [WEEKLY / MONTHLY / ETC.]

This issue's main topic: [PRIMARY CONTENT]
Secondary items to include: [OTHER THINGS TO MENTION]

Tone: [PROFESSIONAL / CONVERSATIONAL / EDUCATIONAL / ENTERTAINING]

Structure:
1. Subject line (and preview text)
2. Opening hook (1-2 sentences)
3. Main content
4. Secondary items (brief)
5. CTA or closing thought

Keep it scannable. Aim for 300-500 words max. Make readers feel like they gained something by opening it.

Create ad copy variations for testing.

Platform: [GOOGLE ADS / META / LINKEDIN / OTHER]
Product/service: [WHAT YOU'RE PROMOTING]
Target audience: [WHO YOU'RE TARGETING]
Primary benefit: [MAIN VALUE PROPOSITION]
Offer (if any): [DISCOUNT, FREE TRIAL, ETC.]

Character limits:
- Headline: [LIMIT]
- Description: [LIMIT]

Create 5 variations using different angles:
1. Problem-focused (address pain point)
2. Benefit-focused (highlight outcome)
3. Social proof (credibility/numbers)
4. Urgency (time-sensitive)
5. Question hook (engage curiosity)

Keep copy clear and direct. No jargon. Focus on what matters to the reader, not the advertiser.

Create a Standard Operating Procedure (SOP) document.

Process name: [NAME OF THE PROCESS]
Purpose: [WHY THIS PROCESS EXISTS]
Who performs it: [ROLE/TEAM RESPONSIBLE]
Frequency: [HOW OFTEN IT'S DONE]

Current steps (rough):
[LIST THE STEPS AS YOU UNDERSTAND THEM]

Tools/systems used:
[SOFTWARE, EQUIPMENT, OR RESOURCES NEEDED]

Create an SOP that includes:
1. Purpose and scope
2. Roles and responsibilities
3. Prerequisites (what needs to be in place before starting)
4. Step-by-step procedure (numbered, clear actions)
5. Quality checkpoints
6. Troubleshooting common issues
7. Related documents or resources

Write for someone who has never done this before. Each step should be one clear action. Use screenshots or diagram placeholders where helpful.

Create a checklist for a recurring process.

Process: [WHAT PROCESS IS THIS FOR]
Used by: [WHO USES THIS CHECKLIST]
Frequency: [DAILY / WEEKLY / PER PROJECT / ETC.]

Key steps to include:
[LIST THE MAIN THINGS THAT NEED TO HAPPEN]

Critical items (must not be missed):
[HIGHLIGHT THE MOST IMPORTANT STEPS]

Format the checklist with:
- Clear, action-oriented items (start with verbs)
- Logical grouping by phase or category
- Space for checkmarks/completion
- Notes field for any items that need it
- Date/name fields if it needs to be signed off

Keep items specific and verifiable. "Review document" is vague; "Check document for spelling errors and broken links" is checkable.

Create a meeting agenda.

Meeting purpose: [MAIN OBJECTIVE OF THIS MEETING]
Meeting type: [STANDUP / PLANNING / REVIEW / BRAINSTORM / DECISION]
Duration: [LENGTH IN MINUTES]
Attendees: [WHO'S ATTENDING AND THEIR ROLES]

Topics to cover:
[LIST THE TOPICS/ITEMS TO DISCUSS]

Decisions needed:
[ANY DECISIONS THAT MUST BE MADE IN THIS MEETING]

Pre-work required:
[ANYTHING ATTENDEES SHOULD PREPARE BEFOREHAND]

Create an agenda with:
1. Meeting objective (1 sentence)
2. Timed agenda items with owners
3. Discussion topics vs. information-sharing clearly marked
4. Time for questions
5. Action items capture section
6. Next steps

Total times should add up to meeting length. Include buffer for discussion.

Write a job description.

Job title: [TITLE]
Department: [TEAM/DEPARTMENT]
Reports to: [MANAGER'S ROLE]
Location: [REMOTE / HYBRID / OFFICE LOCATION]
Employment type: [FULL-TIME / PART-TIME / CONTRACT]

About the role:
[DESCRIBE WHAT THIS PERSON WILL DO AND WHY IT MATTERS]

Key responsibilities:
[LIST 5-7 MAIN RESPONSIBILITIES]

Must-have qualifications:
[REQUIREMENTS THAT ARE ACTUALLY REQUIRED]

Nice-to-have qualifications:
[THINGS THAT WOULD BE BONUS BUT AREN'T DEAL-BREAKERS]

What we offer:
[BENEFITS, CULTURE, GROWTH OPPORTUNITIES]

Create a job description that:
- Opens with what makes this role exciting
- Is honest about the work and expectations
- Distinguishes between must-haves and nice-to-haves
- Gives a sense of the team and company culture
- Avoids gendered language and unnecessary requirements

Keep it under 700 words. Write to attract, not to filter out.

Create interview questions for a role.

Position: [JOB TITLE]
Level: [ENTRY / MID / SENIOR / LEADERSHIP]
Key skills needed: [LIST 3-5 CRITICAL SKILLS]
Team culture: [DESCRIBE YOUR TEAM'S WORK STYLE]

Interview stage: [PHONE SCREEN / TECHNICAL / CULTURE FIT / FINAL]
Interview length: [MINUTES]

Create questions that assess:
1. Relevant experience and skills
2. Problem-solving approach
3. Culture fit and work style
4. Growth mindset and learning
5. Specific scenarios they'll face in this role

For each question, include:
- The question itself
- What you're looking for in the answer
- Follow-up probes if needed

Mix behavioral ("Tell me about a time...") with situational ("How would you handle...") questions. Avoid questions with obvious "right" answers.

Create a candidate evaluation form.

Position: [JOB TITLE]
Key competencies to evaluate:
[LIST 4-6 SKILLS OR QUALITIES]

Interview stage: [WHICH ROUND THIS IS FOR]

Create an evaluation form with:
1. Candidate information section
2. Rating scale (1-5) with clear definitions
3. Competency sections with:
   - Specific criteria to evaluate
   - Space for evidence/examples
   - Rating for each competency
4. Overall recommendation section
5. Strengths observed
6. Concerns or gaps
7. Questions for next round (if applicable)
8. Hire / No Hire / Unsure with explanation

Design for consistency across interviewers. Include prompts for specific examples, not just impressions.

Summarize these meeting notes.

Meeting: [MEETING NAME/TYPE]
Date: [DATE]
Attendees: [WHO WAS THERE]

Raw notes:
[PASTE YOUR MEETING NOTES HERE]

Create a summary that includes:
1. Meeting purpose (1 sentence)
2. Key discussion points (bullet points)
3. Decisions made (with who decided)
4. Action items (with owner and due date for each)
5. Open questions or parking lot items
6. Next meeting date/topic (if discussed)

Format for easy scanning. Someone who missed the meeting should be able to get up to speed in 2 minutes.

Write a weekly status update.

Week of: [DATE RANGE]
Project/Team: [NAME]
For: [WHO WILL READ THIS]

What happened this week:
[LIST ACCOMPLISHMENTS AND PROGRESS]

What's planned for next week:
[LIST PLANNED ACTIVITIES]

Blockers or risks:
[ANY ISSUES THAT NEED ATTENTION]

Key metrics (if applicable):
[NUMBERS THAT MATTER]

Help needed:
[ANYTHING YOU NEED FROM READERS]

Create an update that:
- Opens with the most important news
- Uses bullet points for scannability
- Clearly flags anything that needs attention
- Keeps good news proportional (don't pad it)
- Includes specific numbers where relevant

Keep it under 300 words unless there's major news.

Write a summary of data analysis findings.

Analysis topic: [WHAT YOU ANALYZED]
Data source: [WHERE THE DATA CAME FROM]
Time period: [DATE RANGE]
Audience: [WHO WILL READ THIS]

Key findings:
[LIST THE MAIN THINGS YOU DISCOVERED]

Data highlights:
[SPECIFIC NUMBERS OR TRENDS]

Create a summary that includes:
1. Executive summary (3-4 sentences)
2. Background/context
3. Methodology (brief)
4. Key findings with supporting data
5. Implications (so what?)
6. Recommended actions
7. Limitations or caveats
8. Next steps

Write for the audience's level of data literacy. Lead with insights, not methodology. Make it actionable.

Create an FAQ section.

Product/service: [WHAT THIS FAQ IS FOR]
Audience: [WHO WILL READ THIS]
Tone: [FORMAL / FRIENDLY / TECHNICAL]

Common questions we get:
[LIST THE QUESTIONS CUSTOMERS ASK]

Topics to cover:
[AREAS THAT SHOULD HAVE FAQ ENTRIES]

For each FAQ entry, create:
1. Clear question (as a customer would ask it)
2. Concise answer (get to the point quickly)
3. Additional details if needed
4. Link to more info (placeholder if applicable)

Organize by category. Write answers that actually help—don't be vague or redirect unnecessarily. Anticipate follow-up questions.

Create customer service response templates.

Company/product: [NAME]
Support channel: [EMAIL / CHAT / SOCIAL / PHONE SCRIPTS]
Tone: [FORMAL / FRIENDLY / EMPATHETIC]

Scenarios to create templates for:
[LIST THE COMMON SITUATIONS]

For each template, create:
1. Scenario name
2. When to use it
3. Template text with [PLACEHOLDERS] for personalization
4. Variations if the situation differs slightly
5. Escalation guidance (when this template isn't enough)

Templates should:
- Acknowledge the customer's situation
- Provide clear information or next steps
- Sound human, not robotic
- Include personalization points
- End with an offer to help further

Make them easy to customize—no template should go out unchanged.

Write a response to a customer complaint.

Customer name: [NAME]
Issue: [WHAT THEY'RE COMPLAINING ABOUT]
How they contacted us: [EMAIL / SOCIAL / REVIEW / ETC.]
Severity: [MINOR INCONVENIENCE / SIGNIFICANT ISSUE / MAJOR PROBLEM]
Our fault? [YES / NO / PARTIALLY]

What happened:
[DESCRIPTION OF THE SITUATION]

What we can do to resolve it:
[AVAILABLE REMEDIES]

Write a response that:
1. Acknowledges their frustration (don't be defensive)
2. Takes responsibility where appropriate
3. Explains what happened (briefly, without excuses)
4. Offers a clear resolution
5. Commits to preventing recurrence (if applicable)
6. Thanks them for bringing it to our attention

Tone: Empathetic and professional. Match their energy level. If they're very upset, be warmer. If they're businesslike, be efficient.

Write a cold outreach email.

Target: [JOB TITLE / TYPE OF PERSON]
Company type: [INDUSTRY, SIZE, ETC.]
What I'm selling: [PRODUCT OR SERVICE]
Main value proposition: [WHY THEY SHOULD CARE]

Research on this specific prospect:
[ANYTHING YOU KNOW ABOUT THEM—LINKEDIN, NEWS, ETC.]

Relevance trigger:
[WHY NOW—RECENT NEWS, COMMON PAIN POINT, ETC.]

Write an email that:
1. Has a specific, non-salesy subject line
2. Opens with something relevant to them (not about you)
3. Establishes credibility quickly
4. Offers one clear value proposition
5. Ends with a low-friction ask (not "Can we schedule a call?")

Keep it under 100 words. No fluff, no jargon. Sound like a human, not a template.

Create a follow-up email sequence.

Context: [WHAT HAPPENED BEFORE—COLD EMAIL, MEETING, PROPOSAL]
Prospect: [WHO THEY ARE]
What we're trying to achieve: [GOAL OF THE SEQUENCE]
Number of follow-ups: [HOW MANY EMAILS]
Timing between emails: [DAYS BETWEEN EACH]

Create a sequence where each email:
1. Adds new value (don't just "check in")
2. Has a different angle or hook
3. Gets progressively more direct
4. Remains professional and not pushy
5. Has a clear, easy next step

Include:
- Subject line for each
- Body copy
- Timing recommendation
- When to stop following up

Final email should be a "break-up" email that creates urgency without desperation.

Create responses to common sales objections.

What I sell: [PRODUCT OR SERVICE]
Target customer: [WHO BUYS THIS]
Price point: [APPROXIMATE COST]

Common objections:
[LIST THE OBJECTIONS YOU HEAR MOST]

For each objection, create:
1. Acknowledge the concern (don't dismiss it)
2. Reframe or address the underlying issue
3. Provide evidence or social proof
4. Transition back to value
5. Suggested follow-up question

Tone: Consultative, not combative. The goal is to understand and help, not to "win" the objection.

Write a blog post.

Topic: [WHAT THE POST IS ABOUT]
Target reader: [WHO THIS IS FOR]
Goal: [EDUCATE / DRIVE TRAFFIC / GENERATE LEADS / BUILD AUTHORITY]
Target length: [WORD COUNT]
Keyword focus (if SEO): [PRIMARY KEYWORD]

Key points to cover:
[LIST THE MAIN POINTS]

Angle or unique perspective:
[WHAT MAKES YOUR TAKE DIFFERENT]

Write a post that includes:
1. Engaging headline (and 2 alternatives)
2. Hook in the first paragraph
3. Clear structure with subheadings
4. Actionable takeaways
5. Examples or evidence
6. Conclusion with CTA

Tone: [PROFESSIONAL / CONVERSATIONAL / EDUCATIONAL / PROVOCATIVE]

Write for scanners—use short paragraphs, bullets, and subheads. Get to value fast.

Create a case study outline.

Client: [COMPANY NAME—OR ANONYMIZED DESCRIPTION]
Industry: [THEIR INDUSTRY]
Project/engagement: [WHAT YOU DID FOR THEM]
Results achieved: [MEASURABLE OUTCOMES]

Permission level: [FULL ATTRIBUTION / ANONYMOUS / SPECIFIC RESTRICTIONS]

Create an outline for a case study that includes:
1. Headline that leads with the result
2. Quick facts sidebar (industry, size, challenge, solution, result)
3. The challenge (their situation before)
4. The solution (what you did)
5. The process (how you approached it)
6. The results (specific, measurable)
7. Client quote (placeholder)
8. Key takeaways
9. CTA

Structure this as a story: Problem → Journey → Transformation. Include specific numbers wherever possible.

Write a video script.

Video type: [EXPLAINER / TUTORIAL / TESTIMONIAL / AD / SOCIAL]
Platform: [YOUTUBE / LINKEDIN / INSTAGRAM / WEBSITE]
Length: [TARGET DURATION]
Audience: [WHO WILL WATCH THIS]
Goal: [WHAT SHOULD VIEWERS DO AFTER WATCHING]

Key message:
[THE ONE THING VIEWERS SHOULD REMEMBER]

Points to cover:
[LIST MAIN CONTENT POINTS]

Write a script that includes:
1. Hook (first 3 seconds to grab attention)
2. Introduction (who this is for and what they'll learn)
3. Main content sections
4. Visual/b-roll suggestions in [brackets]
5. Call-to-action
6. End screen content

Write conversationally—this will be spoken. Include pacing notes. Time it so it fits the target duration.

Create a high-resolution, studio-lit product photograph of [PRODUCT DESCRIPTION].

Scene setup:
- Surface: [polished marble / rustic wood / clean white / concrete]
- Lighting: Three-point softbox setup with soft, diffused highlights and minimal shadows
- Camera angle: Slightly elevated 45-degree shot to showcase product dimensions

Style requirements:
- Ultra-realistic with sharp focus on product details
- Subtle contact shadow for grounding
- Clean, professional composition with generous padding
- [Include steam/movement/lifestyle element if relevant]

Constraints:
- No watermarks, logos, or text
- No background distractions
- Preserve exact product geometry and any label text

Create an original, non-infringing logo for a company called [COMPANY NAME], a [BUSINESS TYPE/INDUSTRY].

Brand personality: [warm and approachable / bold and innovative / elegant and refined / playful and energetic]

Design requirements:
- Clean, vector-like shapes with strong silhouette
- Balanced negative space for visual clarity
- Works at both small (favicon) and large (billboard) sizes
- [Incorporate subtle reference to: specific element]

Style: Flat design, minimal strokes, no gradients unless essential
Background: Plain [white/transparent]
Output: Single centered logo with generous padding

Constraints:
- No watermarks
- No copyrighted or trademarked elements
- Original design only

Create a [Instagram post / LinkedIn banner / Twitter header] graphic for [PURPOSE/TOPIC].

Composition:
- Aspect ratio: [1:1 for Instagram / 16:9 for LinkedIn / 3:1 for Twitter header]
- [Significant negative space on left/right/top for text overlay] OR [bold, full-bleed visual]

Visual style: [Modern gradient / Bold geometric / Minimalist flat / Lifestyle photography style]
Color palette: [Specific brand colors or mood: professional blues / energetic oranges / calm earth tones]

Subject/scene: [DESCRIBE THE MAIN VISUAL ELEMENT]

Constraints:
- No text in image (text will be added separately)
- No watermarks or logos
- Suitable for professional social media